RFP Checklist For Describing Functionality

rfp-checklist

How do you describe the website’s functionality in your RFP? The next section in your Website RFP is to describe how it works, i.e. functions.

The functionality section of your RFP can be distilled to a few pages. Share sample sites that illustrate functionality you’d like to see on your site.

To describe the website’s functionality in your RFP, create a table with a listing of all potential functionality.

Indicate which functionality is:

  • Implemented,
  • Planned, or
  • Under consideration

Website RFP Checklist – How to Write Functional Requirements

Write the functionality from the customer’s perspective. This helps the bidder to visualize how the website will work as they can see it as the user would.

To do this, describe:

  • Examples – Sites that approximate the desired functionality
  • Database – Outline if your site involves database development or integration
  • Components – Describe which (if any) software components that have already been installed, such as chat, project management, multimedia, e-mail, other…
  • Ecommerce – Describe how transactions will need to be managed. Include details of payment, fulfillment, verification, and order tracking

Takeaway

When describing the functionality, create a matrix and list what’s currently installed, what needs to be developed, and what would be nice to have, i.e. useful but not urgent.

This helps the bidder when preparing the cost section.

How?

They can provide a bandwidth of costs depending on which functionality is developed and which is ignored or postponed to a future date.

You can then choose which suits your budge and which you feel if good value for money.

Free and Premium MS Word, Excel and Apple iWork Templates

Acceptance Test Plan

Contingency Plan

Software Development Templates

Acquisition Plan

Conversion Plan

Software Requirements Specification

Action Plan

Cost Benefit Analysis

Software Testing

API Documentation

Database Design

Standard Operating Procedures (SOP)

Audience Analysis

Datasheet

Statement of Work

Availability Plan

Deployment Plan

System Administration Guide

Bill of Materials

Design Document

System Boundary

Business Case

Disaster Recovery Plan

System Design Document

Business Continuity

Disposition Plan

System Specifications

Business Plan

Documentation Plan

Technical Writing Templates

Business Process

Employee Handbook

Test Plan

Business Requirements

Error Message Guide

Training Plan

Business Rules

Expression of Interest

Transition Plan

Capacity Plan

Fact Sheet

Troubleshooting Guide

Case Study

Feasibility Study

Use Case

Change Management Plan

Functional Requirements

User Guide

Communication Plan

Grant Proposal

Verification and Validation Plan

Concept of Operations

Implementation Plan

White Papers

Concept Proposal

Installation Plan

Work Instructions

Configuration Management Plan

Interface Control Document

Software Development Templates

Acceptance Test Plan

Maintenance Plan

Software Requirements Specification

Acquisition Plan

Market Research

Software Testing

Action Plan

Marketing Plan

Standard Operating Procedures (SOP)

API Documentation

Needs Statement

Statement of Work

Audience Analysis

Operations Guide

System Administration Guide

Availability Plan

Policy Manual

System Boundary

Bill of Materials

Project Plan

System Design Document

Business Case

Proposal Manager Templates

System Specifications

Business Continuity

Proposal Template

Technical Writing Templates

Business Plan

Quality Assurance Plan

Test Plan

Business Process

Release Notes

Training Plan

Business Requirements

Request for Proposal

Transition Plan

Business Rules

Risk Management Plan

Troubleshooting Guide

Capacity Plan

Scope of Work

Use Case

Case Study

Security Plan

User Guide

Change Management Plan

Service Level Agreement (SLA)

Verification and Validation Plan

Communication Plan

Setup Guide

White Papers

Concept of Operations

Social Media Policy

Work Instructions

Concept Proposal

Contingency Plan

 

Configuration Management Plan

Conversion Plan