RFP Checklist For Describing Website Technical Needs

How do you describe the website’s technical needs in your RFP? The next section in your Website RFP is to describe how it works from a technical standpoint.

For instance, this helps bidders understand if it can be integrate with MS, Oracle, or WebSphere. Without this technical details, they will not be able to prepare a valid solution.

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Website RFP Checklist – Describing Technical Needs

Technical specifications describe the back-end both from an infrastructure (e.g. hosting environment) and software development point of view.

Provide the following information in your RFP:

  • Domain – Has your domain name been registered? Have you registered different variations?
  • Hosting – Is your hosting currently in-house or outsourced? Have you had issues with the hosting.
  • Statistics – What are the usage statistics and anticipated growth?
  • Security – Are there significant security concerns? What are the security needs of your site, i.e. physical and electronic?
  • Platforms – What development platform do you use (e.g. Windows NT, UNIX, etc.)?
  • Legacy Systems – Are there legacy systems that need to be considered? What are the existing databases in place (e.g. Oracle, SAP, IBM etc)?
  • Web Browser – What browsers are visitors likely to use? Has a targeted browser version been determined?
  • Mobile – Do you need a mobile version of the site?
  • Languages – Which of the following might be used (if known): HTML, DHTML, Java, CGI?
  • Multimedia – If multimedia capabilities are required, which development tools will be used (e.g. Premiere, Flash, Audio)?

Takeaway – Describing Technical Needs

Provide enough details so bidders can, if necessary, create a prototype showing you how the solution will function. Highlight tools you do not want or may be impractical to implement, such as Adobe Flash if you plan to develop for the iPad.

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Acceptance Test Plan

Contingency Plan

Software Development Templates

Acquisition Plan

Conversion Plan

Software Requirements Specification

Action Plan

Cost Benefit Analysis

Software Testing

API Documentation

Database Design

Standard Operating Procedures (SOP)

Audience Analysis

Datasheet

Statement of Work

Availability Plan

Deployment Plan

System Administration Guide

Bill of Materials

Design Document

System Boundary

Business Case

Disaster Recovery Plan

System Design Document

Business Continuity

Disposition Plan

System Specifications

Business Plan

Documentation Plan

Technical Writing Templates

Business Process

Employee Handbook

Test Plan

Business Requirements

Error Message Guide

Training Plan

Business Rules

Expression of Interest

Transition Plan

Capacity Plan

Fact Sheet

Troubleshooting Guide

Case Study

Feasibility Study

Use Case

Change Management Plan

Functional Requirements

User Guide

Communication Plan

Grant Proposal

Verification and Validation Plan

Concept of Operations

Implementation Plan

White Papers

Concept Proposal

Installation Plan

Work Instructions

Configuration Management Plan

Interface Control Document

Software Development Templates

Acceptance Test Plan

Maintenance Plan

Software Requirements Specification

Acquisition Plan

Market Research

Software Testing

Action Plan

Marketing Plan

Standard Operating Procedures (SOP)

API Documentation

Needs Statement

Statement of Work

Audience Analysis

Operations Guide

System Administration Guide

Availability Plan

Policy Manual

System Boundary

Bill of Materials

Project Plan

System Design Document

Business Case

Proposal Manager Templates

System Specifications

Business Continuity

Proposal Template

Technical Writing Templates

Business Plan

Quality Assurance Plan

Test Plan

Business Process

Release Notes

Training Plan

Business Requirements

Request for Proposal

Transition Plan

Business Rules

Risk Management Plan

Troubleshooting Guide

Capacity Plan

Scope of Work

Use Case

Case Study

Security Plan

User Guide

Change Management Plan

Service Level Agreement (SLA)

Verification and Validation Plan

Communication Plan

Setup Guide

White Papers

Concept of Operations

Social Media Policy

Work Instructions

Concept Proposal

Contingency Plan

 

Configuration Management Plan

Conversion Plan